Typically, the seller's identification must be prepared, title deed, Land Registry information, cadastral reference, IBI, homeowners' association documentation where applicable, and certificate energy performance certificate if the property falls within its scope. Mortgage, leases, VPO, habitability, building inspection and planning regulations may require additional documentation depending on the case.

The property registry extract is a very useful tool for preparing the sale and identifying owners and encumbrances, but it is for information purposes only. Before the deed is signed, the notary directly requests prior and up-to-date registry information.

It is standard documentation and is useful for confirming the cadastral reference and reviewing the tax status. The Notarial Association states that the cadastral reference is usually evidenced by the latest IBI receipt and that checks are carried out for outstanding payments.

For transfers subject to the national regime under the Horizontal Property Law, the seller must declare their payment status and provide a matching certificate, unless the buyer expressly waives the requirement to provide it. Territorial civil law must be checked where a specific applicable regime exists.

Royal Decree 390/2021 includes within its general scope buildings or parts of existing buildings that are sold, although it provides for specific exclusions. Where applicable, the certificate must be duly registered and the required documentation must accompany the sale and purchase contract.

When the property is subject to energy certification regulations, the label must be included in the sales listing, marketing and advertising. It is therefore advisable to arrange the certificate before marketing the property, rather than leaving it until the day of completion before the notary.

Paying off the loan in full constitutes economic cancellation, but the mortgage may remain registered. Banco de España explains that you can request a certuitificate from the lender free of charge confirming that there is no outstanding debt, and then arrange notarial, tax and registry cancellation.

It is not correct to present it as a universal nationwide requirement. The Notariado notes that there are autonomous communities where the seller must provide a valid certificate of occupancy. The regulations applicable to the specific location must be checked.

The discrepancy must be identified and explained before the sale. The Land Registry and Catastro serve different functions, and a discrepancy may require a technical, cadastral, registry or planning review depending on its origin.

No. There is a common set of documents, but the certificate of occupancy, ITE/IEE, protected housing, planning and other requirements may depend on the autonomous community, municipality, age and circumstances of the property.